Reference

Every screen

Vertex ERP has 177 screens, and every one of them is on this page. They are arranged the way the software arranges them: nine numbered menus, and a letter for each screen inside a menu.

These pages are built from the software each time a version is released. If a screen is renamed or moved, its page changes by itself — so nothing here can describe a key that does not work.

Looking for how to do something rather than what a screen is? The guides are the hand-written half.

Master .1

1→A A/c Head — Every ledger, grouped as a balance sheet reads
1→B Parties — Customers and suppliers, with GSTIN and state
1→C Item Master — Goods and services, with HSN and GST rate
1→D Item Group — Group items for reporting and rate defaults
1→E Agent Master — Sales agents and the commission they earn
1→F Op. Balance of A/c — What each account opened at, as at the first day of the year
1→G HSN / SAC Lookup — Search 22,241 HSN and SAC codes
1→H Cost Centre Master — Departments, shops or projects to file entries under
1→I Godown / Warehouse — The places stock sits in — a shop, a warehouse, a back room
1→J Account Master — A customer or supplier ledger head, every field on one screen
1→K Employee Master — The people on the payroll, their pay basis and their bank details
1→L Fixed Asset Register — What the business owns, what it cost and what is left of it
1→M Budget — What each department may spend, and what it should bring in
1→N Generate Barcodes — Make a barcode for every item that arrived without one
1→O Branch Master — The places the business trades from — a second shop, a depot, a showroom
1→P Brand — The maker whose goods these are
1→Q Colour — One list of colours, so the same shade is not keyed six ways
1→R Category — A second cut of the item list, beside the group — and no GST defaults
1→S Size — The sizes items come in, in the order they should be read
1→T Voucher Type — The books entries are numbered in, and what each number reads as
1→U Cost Category — The kind of question a cost centre answers — branch, salesman, project
1→V Bank Account Master — Account number, IFSC and branch for each of the company’s own bank ledgers
1→W Interest Rate — What is charged on an overdue bill, in force from a date
1→X Rack Master — The shelves inside a godown — A1, Y3, AP1 — and what stands on each
1→Y Rack Layout — The store drawn as it stands — every shelf and what is on it
1→Z Invoice Series — The names you bill under, and the code each one numbers from

Feeding .2

2→A Voucher Feeding — Journal, contra, receipt and payment entries
2→B Receipts / Payments — Money in and money out, against a party — the double entry is derived
2→C Debit & Credit Notes — Correct a posted invoice — returns, and rate differences
2→D Bank Import — Read a bank statement and turn its lines into ledger entries
2→E Bank Reconciliation — Match the bank’s statement against the books, and hold the difference
2→F Cheque Printing — Print cheques against a payment
2→G Barcode Label Printing — Print barcode or QR labels for a batch of items
2→H Depreciation — Charge the year’s depreciation on every asset, and post it
2→I Sale / Disposal of Asset — Sell, scrap or write off an asset, and book the profit or loss
2→J Branch Transfer — Move cash, a bank balance or another asset from one branch to another
2→K Job Work Order — A job placed with a job worker, or taken on for a principal
2→L Material Out — Goods sent to a job worker — a challan, not a sale
2→M Material In — Goods received back from a job worker — finished, scrap or short
2→O Bill of Material — What one batch of a product is made of
2→P Production Entry — One batch — what went in, what came out, what it cost
2→V Voucher List — Every voucher in a date range, with its legs and its totals
2→Z Books Close Entry — Move a year’s sales and expenses into Profit & Loss, and lock it

Reports .3

3→A A/c Statement — One account, with the balance brought forward — the statement you send
3→B Cash In Hand — Every cash drawer as one progressive balance
3→C Cheque Register — Cheques issued and received, and which have cleared
3→D Summary Balance — Balances gathered under their groups, with a total for each
3→E Cross A/c Report — One account, split by the accounts it faced
3→F Month Wise Balance — An account month by month, each opening where the last closed
3→G Club A/c Ledger — Several accounts merged into one ledger, under a single running balance
3→H Cash-Book — Cash and bank movements with a running balance, a book per account
3→I Ledger — The bound book — a run of accounts, each with its own closing
3→J Sundry Debtors & Creditors — Who owes us and who we owe, party by party, as at the year end
3→K Sale Book — Every sale of the period, with the tax split out and totalled by rate
3→L Purchase Book — Every purchase of the period, with the tax split out and totalled by rate
3→M Exp. Detail Ledger — Expense heads in detail, with what each was spent against
3→N Pending Material — What is lying with a job worker, how long it has been there, and when it is due back
3→O Job Cost — What each job cost — material, charges and scrap — and what a unit of it cost
3→P Agent Commission — What each agent earned, bill by bill, at their own rate
3→Q My Reports — Reports you build yourself — your columns, your conditions, your totals
3→R Multi A/c View — Several accounts side by side, on one screen
3→S A/c Matching — Match a party’s ledger against the statement they sent
3→T Cash & Bank Balances — How much is in each bank and in the till, one line each
3→U Month Wise Stock — Stock held at each month end
3→V Item Profit — What each item sold for, what it cost, and the margin between
3→Y Income Tax Report — The figures the return is prepared from
3→Z Day Book — Every entry, in the order it was posted

General .4

4→A Payment Receivable / Payable — Who owes you, who you owe, and for how long
4→C Follow-up — What was promised to a customer, and the day it has to happen
4→D Sales Pipeline — Deals in progress, what they are worth, and where each has reached
4→E Reminders — Payments, cheques, GST returns and instalments falling due
4→F EMI / AMC Schedules — Loan instalments, maintenance contracts, rent and premiums
4→G Salary Structure — The heads a business pays under, and what each person earns from when
4→H Attendance — The daily register, and the days-paid summary a salary run reads
4→I Leave — Kinds of leave, who took what, and what is left of an entitlement
4→J Salary Run — Draw a month’s payslips, look at them, and post the wage bill to the ledger
4→K Salary Register — One month, everybody, every head — the sheet the accountant files
4→L Advance / Loan / Bonus — What people owe the business, what comes off each salary, and one-offs
4→M PF / ESI / Professional Tax — The statutory rates, effective-dated, and where the net pay is credited
4→N TDS on Salary — The income tax slabs for a year, and what each person declared
4→P TDS / TCS Setup — The TAN and the person responsible — a return is addressed from these
4→Q TDS / TCS Sections — The sections, their rates, and the thresholds below which nothing is deducted
4→R TDS / TCS Register — Every deduction this year — what it was taken on, and whether it has been paid
4→S TDS / TCS Deposit — What is deducted and not yet paid, and the challan that pays it
4→T TDS / TCS Returns — 24Q, 26Q and 27EQ for a quarter, and the file a filing utility imports
4→U TDS / TCS Certificates — Form 16A and Form 27D — who is owed one, and issuing it
4→W TCS Thresholds — How close each buyer is to the limit that starts collection, and what is collected

Stock .5

5→B Stock Summary — Group-wise stock value in one page
5→C Stock Ledger — One item’s movements in and out, with a running quantity
5→D Godown Report — What is held where, each godown on its own receipts
5→E Godown Transfer — Move stock from one godown to another
5→F Reorder Level — What has fallen to the level you set for it — worst first
5→G Dead Stock — Goods sitting on the shelf with nothing sold off them
5→H Stock Ageing — How old the stock on hand is, read off the FIFO layers
5→I Fast Moving — What went out most over the year
5→J Slow Moving — The same list read from the other end
5→K Party Wise Sale / Purchase — What each party bought and sold over a period
5→L HSN Wise Sale / Purchase — Turnover gathered by HSN and rate
5→M Batch / Lot — The lots goods arrive in, with their manufacturing and expiry dates
5→N Batch Report — What is left in each lot, at what the lot cost
5→O Expiry — What has gone out of date, and what is about to
5→P Stock Adjustment — Write stock up or down against a reason
5→Q Stock Update — Recount and correct quantities in bulk
5→R Stock Conversion — Consume one item to produce another
5→S Serial Numbers — The register of individual units — an IMEI, an engine number
5→T Interest Calculation — What each overdue bill has cost, at the rate in force. Nothing is posted
5→U Item Dashboard — Search an item and see its shelves, supplier, minimum, price and history
5→V Stock In — Goods received from a supplier, onto a rack
5→W Stock Out — Goods issued from a rack to the shop floor
5→X Rack Transfer — Carry a box from one shelf to another inside one building
5→Y Stock Taking — The counting sheet — every shelf, everything on it, printable
5→Z Shortage List — What is below its minimum, with the supplier and the last price

Final .6

6→A Trial Balance — Every account with a balance, and proof the books tie
6→B Trading & Profit and Loss A/c — Trading account and the year’s result
6→C Balance Sheet — Assets, liabilities and capital
6→D Cost Centre Profit & Loss — What each department, shop or project earned and spent
6→E Cash Flow — Where the money came from and where it went
6→F Actual against Budget — What each department spent and earned against what it was given
6→G Group (Multi-Company) — Several companies added together, with what they owe each other named
6→H Branch-wise Trial Balance — Every branch in its own column, and the consolidated total beside them
6→I Funds Flow — What moved working capital — sources and applications of funds
6→J Ratio Analysis — Current ratio, margins, turnover and gearing, each showing its working
6→K Chart Reports — Nine standard charts of the books, and any you define yourself

Utility .7

7→A Company — Every set of books here, and starting another
7→B Users & Access — Who can see and change which company’s books
7→C Backup, Restore & Reset — Write the books to a file, read one back, or start again
7→D Audit Trail — Who created, edited or deleted what, and from what value to what
7→E Import from a Spreadsheet — Accounts, parties, items, opening balances and vouchers, from Excel or CSV
7→F User Activity — Everybody who may use these books, and what each has been doing
7→G Encryption & Recovery Key — How your books are protected, and a new recovery key if you have lost yours
7→H Login History — Who signed in and when — and every attempt that was refused
7→I Other Computers — Let other desks use these books, or use the books on another computer
7→J Counter Hardware — Barcode scanner, cash drawer and customer display on this computer
7→K Sending Setup — The mailbox and WhatsApp that documents go out through
7→L Bring Books Across — A whole set of books from your old accounting software — every year, with a report of what came across
7→M Bring Books Across (other software) — Accounts, parties, items and opening balances from another old accounting program — one year at a time, with a report of what came across

Bill and Purchase .8

8→A GST Tax Invoice — Create invoice — raise a new sale bill
8→B GST Purchases — Record a supplier bill and its input tax
8→D Invoice Print Setup — Letterhead, terms, columns, copies and numbering
8→F Quotation — A price offered — nothing is owed until it is billed
8→G Sales Order — What a customer agreed to buy, and what is still owed
8→H Delivery Challan — Goods sent out, against an order or on their own
8→I Purchase Order — What has been ordered from a supplier, and what is to come
8→J Goods Receipt Note — Goods arrived, before the supplier’s bill is entered
8→K Manual Bill Book — A sale where the printed bill already has its own number
8→L View All Invoices — Every bill raised — view, modify, print or delete
8→M View All Purchases — Every supplier bill entered — view, modify or delete
8→N Rejection Out — Goods returned to a supplier — the record; the debit note moves the stock
8→O Rejection In — Goods returned by a customer — the record; the credit note moves the stock
8→P Price List — Sheets of rates — a wholesale price beside the counter price
8→Q Transporter Master — The carriers goods are handed to, and their GSTIN
8→R Import a Purchase Bill — Read a supplier’s PDF and turn it into a purchase, with its stock

GST Reports .0

0→A GSTR-1 — Outward supplies return, as portal JSON
0→B GSTR-3B — Monthly summary return
0→C GSTR-2B Reconciliation — Match supplier returns against your purchase bills
0→D HSN Summary — Rate-wise turnover for the return
0→E Check Before Filing — Wrong GSTIN, rate, HSN or place of supply — before the portal says so
0→F GSTR-9 Annual — What your books say each annual table should be
0→G E-Invoicing — Build the IRP payload, check it, and keep the IRN and QR
0→H E-Way Bill — Part A and Part B for a consignment over ₹50,000
0→I Statutory Settings — Whether e-invoicing applies, and what the portal has been told
0→J Composition Scheme — When this company was in the scheme, and at what rate
0→K CMP-08 — The quarterly statement a composition dealer pays against
0→L GSTR-4 Annual — The composition dealer’s yearly return, as portal JSON
0→M ITC-03 — Input credit to be reversed on joining the Composition Scheme
0→N GSTR-2A — Every supply of the month a supplier has declared, however late they filed
0→O ITC 180-Day — Credit to be reversed where a supplier is unpaid for 180 days
0→P Form 3CD — Clause 44 — Expenditure split by whether the supplier is registered under GST
0→Q Notices — What the department has asked, and by when it must be answered
0→S GST Portal Sign-in — Open a session with a one-time password, to read IMS, GSTR-2B, the ledgers and notices
0→T GST Portal Connection — Sending e-invoices and e-way bills directly, instead of uploading them
0→V Verified GSTINs — Check a GSTIN, and keep what is known about it
0→W What the Customer Does at the Portal — A printable sheet of the two government steps only the taxpayer can do

Help .9

9→A About Vertex ERP — Which version this is, and checking for a newer one
9→B What is in your plan — Every part of Vertex ERP, and which of them your licence covers
9→D Keyboard Shortcuts — Every key the software answers to, on one page
9→E Contact Support — Ask us about a problem, and read our replies